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4 Colorado counties granted $630,000 to upgrade record systems

By Hannah Metzger 09/29/2023 | updated 2 years ago

Four counties in rural Colorado will receive over $630,000 to modernize their record systems through a state grant program. 

Phillips, Moffat, Clear Creek and Baca counties will use the funds to provide digital access to records, maintain and upgrade recording technologies, and properly index historical documents, officials said. The grant awards were announced on Thursday. 

“These grants to Phillips, Moffat, Clear Creek and Baca Counties will ensure the counties can modernize their document indexing and serve their customers securely for years to come,” said Secretary of State Jena Griswold. “The Electronic Recording Technology Board keeps closing funding gaps and makes government more accessible for the public.”

The bulk of the money, nearly $293,000, will go to Clear Creek County to index current and historical documents and make them publicly available for viewing online.

Phillips County was awarded $185,272 to purchase and implement new digital recording software. Baca County got $122,068 to upgrade equipment and increase public accessibility of records. Moffat County got $30,142 to help pay for existing digital recording technologies and upgrade server security for digitized documents. 

The grants were awarded by the Electronic Recording Technology Board, which is responsible for ensuring consistency, quality and efficiency in the state’s land records systems.

Since its creation in 2016, the board has awarded more than $10 million to counties for improvements, maintenance and digitization of property records and other documents – including $260,000 awarded earlier this year. The grants largely go to rural counties to help fund technological upgrades, according to Griswold’s office. 

A cattle truck rolls through downtown Springfield in February 2021. Springfield is the county seat for Baca County, one of the areas hit hardest by the Dust Bowl in the 1930s. (Forrest Czarnecki/The Gazette)
Forrest Czarnecki
Hannah Metzger

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